Meeting Minutes- September 26th, 2022

  1. Call to order at 6:30pm
  2. Attendance: Kim and Tracy Stringfellow, Jodi Lapham, Jessica and Erick Trusty, Adam Calderon, Jessica Emery, Chrissi Kirkland, Kristi Miller, Shirley Vogel, Dominic and April Maldonado, Shana Kau, Mary and Tim Owen, Earl and Allison Bainbridge, Brad and Leslie Boyd.
  3. Previous meetings’ minutes posted to website.
  4. Treasurer’s report-
    1. Checking- $37,333.74
    2. Savings- $4,604.45
    3. Venmo- $111.00
    4. Petty cash- $300.00
  5. Old Business
    1. Merchandise- hats are sold out as are cow bells and football air horns. Will attempt to order more.  Pending t-shirts from Sign On.  Hope to have them by Saturday for Friendship Festival.  Blankets are in stock. Teresa in Electra is working on a t-shirt design for us too.  Discussed a pink oil derrick hat for October.  Will reach out to Teresa on design.   Allyson Baughman offered to open the trailer in October during JV games if needed.  Will consider this offer if we have enough inventory in place to sell.
    2. Varsity leadership retreat to Ft Sill went well. Great opportunity for team building.   Nolan and Dr Owen also attended.   Colonel Calderon and colleagues engaged the players, provided lunch, and delivered on the objectives of leadership and teamwork.   We hope to make this an annual event. We will order 3 team pics that the players can sign to deliver as a gift to Ft Sill.   We also hope to have one of the Generals attend our military appreciation game on Oct 21 against Old High and participate in the ceremonial coin toss.  Shana Kau also offered to discuss with SAFB command and make it a collaborative event between SAFB and Ft Sill.
    3. Friendship Festival- October 1- fees paid.
      1. Volunteers are needed. Kim will open the trailer at 10:00am and keep it open until inventory is depleted or 1:00pm unless other volunteers show up to assist. Would like to keep it open until 3-4pm if possible.
    4. New Business
      1. Game day:
        1. Spike- The Spike Crew is in place and are ordering matching t-shirts from Sign On.
        2. Horn- volunteer in place.
      2. Team Dinner- sign up posted on Facebook for items needed.
        1. Redneck Cooking team will provide food on Oct 6th. Drinks and desserts needed.
        2. Mrs. Kau has volunteers from Secondhand Smoke BBQ to provide pulled pork sandwiches on Sept 29. We will have side dishes, desserts and drink.
        3. First Burk Men’s Cooking Team will provide a meal on October 20th. We will provide drinks and desserts.   They will also be doing a tail gate party on October 21st in the parking lot before the game.
        4. Whataburger will provide meals for Alvarado on Sept 30 at 12:30pm so players can take them on their long-distance trip. Oh What a Night on Oct 12. We are awaiting fliers to promote the event.
    5. Coaches Lunch- Sept 24- Katie Welch
    6. Locker rooms
      1. JV- snacks are covered. Oct 6th, they will be providing pizza for the JV after the game but provide a small snack option pre-game in the locker room as well.
      2. Varsity- sign up posted
  6. Open Discussion
        1. Parade went well. Suggested that banners for each group be ordered for the trailers which can then be used on all future parades.   JV Orange, JV Black, Varsity.  Will investigate pricing.
  7. Coach’s report
          1. JV orange and black with both be at home Thursday night.
          2. Varsity will be in Alvarado and will leave at approximately 1:15pm on Friday due to potential traffic issues.
          3. During our bye week, practice will be normal on Monday, immediately following early release on Tuesday, and will be in the morning on Wednesday and Thursday. Everyone will be off Fri-Sun that week.
  8. Next booster club meeting- October 10, 2022, at 6:30pm.
  9. Adjourned at 7:15pm.