Meeting Minutes- October 12, 2020

October 19, 2020
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  1. Call to order at 7pm
  2. Attendance- Jaclyn/ Jason Meng, Kim/ Tracy Stringfellow, Shirley Vogel, Sharon Brown, Kristi Miller, Rusty Blanton,  Brittney Willson, Judy Duke (via phone)
  3. Previous meetings’ minutes- pending
  4. Treasurer’s report- Judy
    1. No changes from previous weeks report.
  5. Old Business
    1. Merchandise- no new information
    2. Fundraising updates
      1. Clay shoot- Tonia- tabled until spring
      2. Sign and Drive- pending date- Jaclyn
    3. Military honor wall update- tabled pending graphics- Jaclyn
    4. Sponsors-
      1. Whataburger- Oh What-a-Night on October 13 from 5-8pm
        1. Invitations and fliers were distributed on social media. 
    5. Programs-
      1. Senior cover was discussed.  Members wish to use the senior calendar image done by Don Ward for the cover. Other Friday night groups will have their senior images on a senior tribute page on the inside of the program.   Or, they can be placed around the senior football players’ image if the picture size and quality of the other groups can be maintained.   Likely a tribute page would work best.  
    6. Volunteer review- Kim
      1. Team breakfast- due to last week’s cancellation, some parents have moved to this week.  Main dishes are covered. 
      2. Game day- Gainesville
        1. Some of the black bulldog flags will be taken to place on the visitors’ side of the stands.
        2. Spike will need extra help with the distance from parking lot to field.  Extra extension cords will be brought and a generator to ensure we have a power source for both spike and music.  
      3. Coaches Lunch- Jennifer Monroe
    7. Golf Cart- tabled
    8. Senior Night- Oct 23rd
      1. Lists have been made for seniors and their families for the announcer. 
      2. Plans for lining up were discussed with groups spread out to keep social distancing. 
      3. Flowers were ordered
      4. Letter head will be given to Coach Meng this week for senior football players to write their parent letters. 
        1. We have the folders for the letters that will be put together next week. 
      5. Volunteers have been identified to help with merchandise trailer, program and student/parent line up.  
      6. Ranette reached out to Richard Cleaver and Brad Morris regarding pictures.  Pending confirmation.  
    9. Annual Lighted Christmas Parade- Saturday December 12 @6pm
  6. New business
  7. Open Discussion
    1. All American Car Wash $500 donation was received for winning their Facebook completion for medium sized school with the strongest fan base.  Those in our category included Holiday, Hirschi, Iowa Park and Henrietta.   It was an honor to win and a welcomed donation.   We posted this information on our Booster Facebook page. 
  8. Coach’s report (Coach Meng)
    1. 7A, 7B, 8 will play at home on Tuesday on 4:30, 5:30, and 7.  
    2. Overview of Gainesville’s team, style and strategy surrounding game plan for Friday night was discussed.   
    3. Gainesville has a JV only so our Freshman/JV will play together as one team on Thursday night at home at 6pm. Effort was made to find another game for the freshman, but no one had an opening.  
      1. Lake Worth also only has a JV so this could potentially happen again next week.
    4. Tickets for Gainesville v Burk varsity game Friday will be purchased via a link that has yet to be sent by Gainesville.  As soon as it is available, it will be sent out via Sports You and social media. 
    5. With the Hirschi game cancelled on Friday, it will be played on Nov 6th.
      1. However, if there is no district ranking on the line and another game was cancelled that has higher priority, the Hirschi game could change. 
      2. Many different scenarios exist.  Will keep everyone posted on Sports You and Facebook as circumstances change. 
  9. Next booster club meeting- October 19, 2020 at 7pm in the HS cafeteria
  10. Adjourn at 7:45pm
Meeting Minutes
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