Meeting Minutes- June 8, 2020

  1. Call to order at 7:05pm
  2. Attendance verified
  3. Previous meetings’ minutes- on the website
  4. Treasurer’s report:  
    1. Checking: $8,773.60,
    2. Savings- $4,598.91  
    3. Income-interest YTD= $0.57
    4. Expenditures- $0.00
    5. Budget process is being enhanced to outline specific revenues and expenditures for improved transparency.  We will show previous year’s budgeted and actual dollars along with current year’s approved budget.  Moving forward, we will maintain a 3-year trend on our annual budget report to help make planning easier for subsequent years. 
  5. Old Business
    1. Merchandise- we have several items in progress.
      1. Sr. Flags- Sign On.  Keith needs about 10 days for printing.  Once roster is finalized, will send Keith the player names and numbers so they will be ready for the first home game. 
      2. Spirit Flags- Sign On. Bulk flag purchase is more economical.  Custom flags can cost upwards of $75-$95/ea. Keith is doing a test on the bulk purchase flag adding a name on the bottom to see if it will work.  If not, will stick to the bulldog head flag with a cardboard attachment with players name like last year.  Current flags are faded and will need to be replaced either way.   
      3. Yard signs- Sign On.  Cost will remain the same as last year. Will ask for design change to encourage parents to buy a new one each year.
      4. Electra Specialty is working on shirt designs.  Hat designs are also being reviewed.
      5. Cruz is working on an online store with designs to consider
      6. Looking for a gaiter vendor to add custom face masks to our list of items.
    2. Fundraising for the 2020 season
      1. Corn Hole- should be pretty easy to get up and running.  Location and time are still a work in progress.  Use of the park is $25 or use of community center is $150.  Byron is working on building boards.    Looking to get board sets for tournament winners and maybe auction a set of boards off during the season.  Corn hole scoreboard will be donated to the winner also.  Brian Daino reaching out to colleagues who play in tournaments to get some recommendations. 
      2. Clay Shoot- Greg Brownfield out of town.  Will have an update for Camp Perkins for next meeting.
      3. Kick a Field Goal and win a truck- Ranette waiting to hear back on insurance quote this week.
      4. Sign and Drive- still looking at dates.  Preferably a Saturday after a home game so it can be promoted during the game the night before. 
    3. Dog Squad- table for now.
    4. Website/Domain name- new website is up and running.  Looks wonderful.  Cost is $25 a year.  Also look at selling ad space for new website which is currently a part of several sponsorship packages.  Matthew Myers created the page.  Members voted unanimously to offer him a $250 scholarship out of appreciation for his work.
    5. Golf tournament- no tournament this year due to pandemic limitations.  Several sponsors have already contributed and will be contacted with options for their donations.    
  6. New business
    1. Programs- Changes are being made to make smaller to bring down the cost.  Will go from printing 500 programs to 300 programs.  Cost will go from @ $5300 to @ $3900.  Looking at consolidating groups/officers, etc. to reduce the number of printed pages while still preserving the quality of the book. 
    2. Scoreboard Sponsors- have 2 sponsors to replace.
  7. Open Discussion
  8. Coach’s report (Coach Meng)
    1. Summer pride began- had about 110 kids show up between the 2 groups.  They did 6-minute rotations for 35 minutes.  Will drop that to a 5-minute rotation tomorrow and change one station to a stretching activity.
    2. Many kids hot and out of shape.  Overall, went well considering restrictions such as having to disinfect equipment in between each player and keeping kids 6ft apart from each other (10ft if working out). 
    3. Will get into more specific skills and drills in the coming weeks after building them up with conditioning.
  9. Next booster club meeting- Monday, June 29th at 7:00pm with location to be determined.

Adjourn at 8:10pm   ** meeting change to June 25th at 7pm at the field house due to schedule conflicts on June 29th